Project Portfolio Management (PPM) is the centralized management of the processes, methods, and technologies used by project managers and project management offices (PMOs) to analyze and collectively manage current or proposed projects based on numerous key characteristics. The term carries different meanings for different individuals over a number of industries from visual arts to engineering. The relationship between project, program, and portfolio management can best be described like this: A project is a temporary endeavor undertaken by a company or organization (such as the creation of a new product, service, or result) The purpose of a portfolio is to set centralized management for many projects and/or program and to make sure that you are taking on the right projects that align with the companyâs values, strategies, and goals. Simply put, project portfolio management (PPM) is the process of scheduling, prioritizing, and budgeting many projects It is a centralized system of managing different projects. The portfolio contains lists of key individuals, important contacts, budgets, schedules and deadlines. Project portfolio management (PPM) is a strategic alignment process by which an organizationâs projects are evaluated to identify the purpose, â¦ A portfolio is a collection of financial investments like stocks, bonds, commodities, cash, and cash equivalents, including mutual funds and ETFs. 2. These constraints include, but are not limited to, Scope, Time, Cost, Quality, Risk, and Resources.You can also refer to Max Wideman Glossary to read some other standard definitions of Project. The International standard defines the framework of the Project Portfolio Management . A portfolio can have multiple non-similar projects without having a program because portfolio management deals with two or more non-related projects. The capture and prioritization of change requests that can include new requirements, features, functions, operational constraints, regulatory demands, and technical enhancements. PPM analyzes the portfolio to have the portfolio be as productive as possible, while remaining on schedule and within budget. The objectives of PPM are to determine the optimal resource mix for delivery and to scheduleactivities to best achieve an organizationâs operational and financial goals, while honouring constraints imposed by customers, stratâ¦ Project and portfolio management do require some of the same general skills, but despite their similar-sounding names, project management and portfolio management are actually quite different. Large businesses also maintain a portfolio that outlines current projects. Enterprise Project Portfolio Management (EPPM) is a top-down approach to managing all project-intensive work and resources across the enterprise. Do more with less: For organizations to systematically review project management processes while cutting out inefficiencies and automating those workflows and to ensure a consistent approach to all projects, programs, and portfolios while reducing costs. Project portfolio management helps plan for future projects by giving managers better insights into where the smartest investments can be made. Ensure informed decisions and governance: by bringing together all project collaborators, data points, and processes in a single, integrated solution, a unified view of project, program, and portfolio status can be achieved within a framework of rigorous control and governance to ensure all projects consistently adhere to business objectives. The project portfolio is organized according to this generic hierarchy: 1. PPM streamlines and optimizes management activities to facilitate and fulfill successful business and technical objectives. Portfolio Management Definitions. Project Portfolio Management is designed to improve the execution of complex projects in research and development (R&D) and information technology (IT) organizations. Without it, itâs going to be very hard to impress. PPM provides a central repository for these change requests and the ability to match available resources to evolving demand within the financial and operational constraints of individual projects. With PPM, the Office of Finance can improve their accuracy for estimating and managing the financial resources of a project or group of projects. Project portfolio management software provides organizations with a high-level, global view regarding the progress and sustainability of multiple projects. Many companies use a Project Management Office to handle all activities related to PPM.The PMO is the central hub for all projects in the business, driving PPM on a largely strategic level. Cynthia Clark began writing professionally in 2004. Today's highly digitized world allows for project portfolios to exist in a number of media formats. Project, Program, and Portfolio Management. Easily model different portfolio scenarios to determine the best strategic path. "Portfolio management in an upstream oil and gas organization." Project portfolio management (PPM) is a holistic management strategy used to align an organization's software, portfolios and projects for analysis and collaboration. Many professionals maintain an online project portfolio of highlights of their work, but may not always include the entire body of their accomplishments. Build contingencies into the overall portfolio: flexibility often exists within individual projects but, by integrating contingency planning across the entire portfolio of investments, organizations can have greater flexibility around how, where, and when they need to allocate resources, alongside the flexibility to adjust those resources in response to a crisis. Details include clients, budgets and other information. In the early 2000s, many PPM vendors realized that project portfolio reporting services only addressed part of a wider need for PPM in the marketplace. Project portfolio management is a senior leadership discipline that drives strategic execution and maximizes business value delivery through the selection, optimization, and oversight of project investments which align to business goals and strategies. Project portfolio management is the practice of choosing the right projects and programs at the right time to ensure your resources are used as efficiently as possible to further your goals. ð¤ Click to Tweet. Project portfolio management (PPM) is the management of many projects, which is called a portfolio. In this article, weâll cover the basics of project portfolio management, the role of the project portfolio manager, and the benefits of PPM. Project Portfolio Optimization (PPO) is the effort to make the best decisions possible under these conditions. Project portfolio management is the organization and management of all projects within an organization from a high-level perspective. In addition to project-level resource allocation, users can also model ‘what-if’ resource scenarios, and extend this view across the portfolio. Project portfolio management, the management of multiple projects, allows organizations to select the right projects and maximize the impact of each project. Essential Elements for Your Portfolio Website. Project and portfolio management software like Clarizen allows portfolio managers to view and report on budget performance, resource availability and project status across the entire enterprise, providing visibility into the combination of factors that will lead to the organizationâs ultimate success. The project portfolio process is a method which can maximize the output potential of all projects undertaken by your organization at a given time, subject to limited resource constraints. Project Portfolio Management is the concept of a unique strategy that refers to a centralized management process of multiple project portfolios to attain strategic objectives. This more centralized approach, and resulting ‘single version of the truth’ for project and project portfolio information, provides the transparency of performance needed by management to monitor progress versus the strategic plan. Project portfolio management (PPM) is the management of all projects in an organization from a high-level perspective. Many different perspectives are at play with project portfolio management. These can include financial resources, inventory, human resources, technical skills, production, and design. Her work experience includes all areas of small-business development, real-estate investments, home remodeling and Web development. The key aims of EPPM can be summarized as follows: A key result of PPM is to decide which projects to fund in an optimal manner. The integration of cost and schedule risk management with techniques for determining contingency and risk response plans, enable organizations to gain an objective view of project uncertainties. Merys summarised the differences: Portfolios: Strategic Grouping, Focus on maximising return on investment, Balanced mix of projects and programmes, Ongoing, Higher risk. Interfaces 29.6 (1999): 84-104. First, project portfolio management must be defined. Portfolio - A portfolio is a collection of Project, programs, subportfolios, and operations managed as a group to achieve strategic objectives. This page was last edited on 16 November 2020, at 23:45. A portfolio can consist of multiple programs or multiple projects without having a single program. Every project needs a formula â a purpose. Stephen F. Austin State University: Syllabus 10222 Art 270 001 Advertising Design. Maintain response flexibility: with in-depth visibility into resource allocation, organizations can quickly respond to escalating emergencies by maneuvering resources from other activities, while calculating the impact this will have on the wider business. Understand future resource needs: by aligning the right resources to the right projects at the right time, organizations can ensure individual resources are fully leveraged and requirements are clearly understood. The PPM landscape is evolving rapidly as a result of the growing preference for managing multiple capital investment initiatives from a single, enterprise-wide system. Skaf, Mazen A. Pipeline management involves steps to ensure that an adequate number of project proposals are generated and evaluated to determine whether (and how) a set of projects in the portfolio can be executed with finite development resources in a specified time. Often, the portfolio is maintained through a shared interface so members of the team can access pertinent information. Project portfolio management is the practice of selecting and investing in the best projects and programs an organization performs. Individuals and companies working in art and related industries most often use project portfolios as a demonstrating of their skill to prospective clients, though individuals within the company maintain separate portfolios. A project portfolio is a collection that demonstrates a body of work. The term carries different meanings for different individuals over a number of industries from visual arts to engineering. Capture and evaluate project ideas from anywhere within the organization. Managing portfolio resources, portfolio communication and portfolio risk Most importantly, a portfolio must be aligned with organizational strategy. This will likely include grouping the projects into groups supporting the same strategic elements, supporting the same program initiatives, or supporting the same business segments. An analysis of the risk sensitivities residing within each project, as the basis for determining confidence levels across the portfolio. Management Square, What is Project Portfolio Management ? In addition, as the size, scope, complexity, and geographical spread of organizations’ project portfolios continued to grow, greater visibility was needed of project work across the enterprise, allied to improved resource utilization and capacity planning. It also ensures the organization continues to increase. Learn more by viewing a product tour today. For example, there might be a sub-portfolio of specific projects in a particular geographic area, such as Eurâ¦ Eliminate surprises: formal portfolio project oversight provides managers and executives with a process to identify potential problems earlier in the project lifecycle, and the visibility to take corrective action before they impact financial results. The term project portfolio management is also often used. When creating a portfolio website, first ask yourself, what is the purpose? Fister Gale, Sarah (2011), Prepare for the Unexpected: Investment Planning in Asset-Intensive Industries, Economist Intelligence Unit. As noted, the various schedules, scope and costs of the â¦ This includes the processes, methods and technologies used by the project managers and or project management offices leading these individual projects. Weigh project proposals against strategic business drivers and consider the cost and resource constraints. A portfolio in project management includes other project related activities and responsibilities. This is done through a process of creating a manageable overview of all your past, on-going, and future projects. It provides a framework for issue resolution and risk mitigation, as well as the centralized visibility to help planning and scheduling teams to identify the fastest, cheapest, or most suitable approach to deliver projects and programs. Project portfolio management (PPM) can sometimes be confused with project management. In project management, the project portfolio is a means to organize an ongoing project. Her diverse background and commonsense problem-solving skills allow her to tackle a variety of topics as an online writer. Photography, advertising, Web design, digital art and traditional art mediums are represented, usually in the form of high quality printed examples. While a project manager looks at the complete scope of a project, balancing restraints and managing stakeholders, a portfolio manager looks at the big picture. Students of related fields maintain portfolios demonstrating the projects they have completed and most often are called student portfolios. Project portfolio management (PPM) is a method of analyzing projects to optimize them to better suit the company's long-term goals. There are three major sub-components to pipeline management: ideation, work intake processes, and Phase-Gate reviews. Portfolio refers to a group of related or non-related projects or programs. Sub Portfolio âThis is a grouping of projects within these overall portfolio groupings. By organizing and consolidating every piece of data regarding proposed and current projects, project portfolio managers provide forecasting and business analysis for companies looking to invest in new â¦  Fundamental to pipeline management is the ability to align the decision-making process for estimating and selecting new capital investment projects with the strategic plan. Clark is skilled in a number of design disciplines from digital graphics to interior design. Because several divisions of a company may be engaged in a variety of projects at any one time, it is important to have a strategic tool to help prioritize ongoing and upcoming projects. Project Portfolio Management (PPM) is the centralized management of the processes, methods, and technologies used by project managers and project management offices (PMOs) to analyze and collectively manage current or proposed projects based on numerous key characteristics. When there are many projects run by an organization, it is vital for the organization to manage their project portfolio. Learn how and when to remove this template message, Comparison of project-management software, The Standard for Portfolio Management – Fourth Edition, 2017. Project Portfolio Management (PPM) is the name of a methodology which facilitates the prioritization of projects within an organization. A set of project proposals, projects, programs, sub-portfolios and operations managed together to achieve an organisation's strategic objectives.. For instance, a company in the energy sector might have as business objective to "reduce carbon emissions". The objectives of PPM are to determine the optimal resource mix for delivery and to schedule activities to best achieve an organization’s operational and financial goals, while honouring constraints imposed by customers, strategic objectives, or external real-world factors. PPM provides program and project managers in large, program/project-driven organizations with the capabilities needed to manage the time, resources, skills, and budgets necessary to accomplish all interrelated tasks. Those working in video and other media maintain portfolios on disks. It represents the management of the particular projects that are included in the portfolio. Project portfolio management (PPM) refers to a process used by project managers and project management organizations (PMOs) to analyze the potential return on undertaking a project. Additionally, PPM processes help you find gaps in the current project portfolio or identify the current projects that may become a barrier to completing a â¦ EPPM software also allows an organization to establish complete project capacity. https://en.wikipedia.org/w/index.php?title=Project_portfolio_management&oldid=989086004, Articles needing additional references from December 2014, All articles needing additional references, Creative Commons Attribution-ShareAlike License, Prioritize the right projects and programs: EPPM can guide decision-makers to strategically prioritize, plan, and control enterprise portfolios.